Student, Faculty & Staff Email
Belmont University provides all student, adjunct, and faculty/staff with Microsoft Office 365 accounts.
Undergraduate and graduate student email accounts are created at the time incoming students create their myBelmont account using the First Time User link on my.belmont.edu. Individuals are notified during the admissions process when to set up their myBelmont account. Student accounts are set-up using the following format: firstname.lastname@bruins.belmont.edu.
Students will be notified about their email creation and will be provided with a temporary credential and setup link for first time access. The link will have them register a new password and enroll in multi-factor authentication. Students can additionally access their email in myBelmont via the launchpad Outlook link or at outlook.belmont.edu.
Faculty and staff email accounts are set up during the last phases of the employment process. New hires are provided their Belmont email address and a temporary password. This allows them to login to http://outlook.belmont.edu, change their password, and create a profile in Microsoft Outlook.
Faculty and staff may change their password at any time by logging into myBelmont following the completion of the First Time User prompts. In the upper right-hand corner of their myBelmont landing page, click Control Panel. Under My Account are two links: Change EMAIL Password and Change Password. Click Change EMAIL Password and enter the new password in both places. Complete the process by clicking the Change Password button.
Accessing Bruins Email
Students, faculty, and staff can access their O365 email at www.office.com. Current students can access Office 365 apps including Word, Excel, PowerPoint, and OneDrive through the same O365 Launchpad at www.office.com. This provides three options for accessing email in the Microsoft 365 environment: on the web, desktop apps or mobile apps.
Email Policy and Deletion
If you are an upcoming graduate this term or have already graduated, please review these key points in the university student email policy:
Upon graduation, alumni will have access to their email and O365 products (most importantly OneDrive) for approximately 6 months from their graduation date. Students can review the university email policy for their respective cut-off date. In preparation, graduates should migrate their email and cloud data off their student email account and associated O365 apps to their personal, professional emails.
Additionally, graduates should be encouraged to set up an alumni account and forwarding address through the Belmont Alumni website here. For any general Alumni questions, they can be referred to the Alumni FAQ resource page here.
Hosting Email in Microsoft 365 Presents Many Benefits
Belmont University is constantly working to improve the technology systems and experiences for Students, Faculty and Staff. An integral step to making a more consistent experience for Student and Faculty interaction is moving student users from the Google Suite to Microsoft Office 365 platform. This change introduces many benefits to the university.
Hosting mail in the Microsoft environment provides opportunities for enhanced cybersecurity measures where multi-factor authentication is included for all Belmont 365 email accounts. Students and adjuncts will have the option to choose text, phone call or verification through the Microsoft Authenticator App during profile sign-in. Additionally, advanced security features include Safelink review, attachment scans, and email encryption.
Hosting student, faculty and staff email in the Microsoft cloud increases functionality with other Microsoft 365 tools including Office Apps and OneDrive file sharing. Hosting mail alongside these collaboration tools provides the opportunity for seamless integration and an enhanced user experience.
95% of Fortune 500 companies use the Microsoft Cloud environment. Graduates are faced with learning Outlook, Teams, OneDrive, and other Microsoft tools when starting their careers. Introducing Belmont students to the Microsoft environment during their higher education experience will better equip students to be workforce ready.
Frequently Asked Questions
For first-time sign-on, you will receive an email after enrollment with temporary credentials to then log into your email. If you cannot find this email, please contact the Service Desk at servicedesk@belmont.edu or call 615-460-8888.
Yes, you can add your new email to your iOS or Android device. Please refer to the Belmont tutorial links above. Additionally, you can access the Microsoft support articles per device below:
iPhone: For support adding your email on the iOS Mail app, consult the Microsoft Support article here.
Android: For support adding either the Gmail App or the Samsung Email App, consult the Microsoft support article here.
Multi-factor authentication is enabled for all student and adjunct mail accounts. During first time sign-on or at a subsequent sign-on, you will be presented with options to choose for MFA. These will include text, phone call or setting up the Microsoft Authenticator App. Instructions for the Microsoft Authenticator App can be found here.
You have access to your university student email during the duration of your enrollment plus 6 months after your graduation date. Once 6 months have passed, you will no longer have access to your O365 mail account in addition to other Microsoft office Apps including OneDrive services. Please use the 6 months to migrate any saved cloud data out of the account. Please consult the university email policy regarding your cutoff date and use the 6 months to migrate any saved cloud data out of the account.
The university email policy can be accessed here in the Library and Information Technology Services (LITS) policies portal.
For information or assistance regarding the email transition, please contact the Belmont Service Desk at servicedesk@belmont.edu or call 615-460-8888.